The Grant Management Specialist is a key team member of the General Management department. S/he will assist the Snoqualmie Indian Tribe with ensuring grants are fully utilized, maintaining compliance of each grant, including deadlines, and communicating this information by preparing monthly, quarterly and annual grant reports aligned with the ongoing budget process and analysis. This position will also review grant proposals and contracts; reconcile grant transactions and provide reports to program managers. In a response to the COVID-19 crisis, this individual will have additional duties specifically related to the Snoqualmie Tribe's response to this emergency and required federal compliance for use of pandemic response funds. This is an hourly at-will position that reports to the General Manager.
- Prepare, develop and submit grant proposals, and/or renewals.
- Ensure compliance with all applicable state and federal grant reporting requirements.
- Provide financial oversight for administration of grant funds: conducts routine monitoring; prepare grant budgets, budget amendments, budget change forms, and related documents; assist in accounting for expenditures of grant funds; ensure completion and submission of required financial reports in accordance with grant guidelines.
- Assist Tribe with day-to-day management of COVID-19 pandemic-associated costs and awards from the American Rescue Plan Act (ARPA) and other Federal funding.
- Perform comprehensive compliance and eligibility reviews of uses of the ARPA funds on a regular basis.
- Participate in Tribal meetings concerning COVID-19 response and use of ARPA funds.
- Develop and maintain a matrix management process to monitor and track county, state and federal grants including reporting requirements, compliance, deadlines and ending dates.
- Analyze transactions, including salaries and wages applied to grants and verify compliance of allowable costs and applicable regulatory requirements. Notify appropriate personnel of action needed, including adjusting journal vouchers.
- Act as a liaison and meet with program managers monthly and to provide grant performance reports including utilization of grant funds, remaining available grant funds (i.e. actual v budget) and variance analysis explanations; provide appropriate recommendations.
- Prepare monthly performance report of all grants, utilization and variance analysis for General Manager and Tribal Council.
- Research County, state and federal grant funding opportunities available to the Tribe and key programs, including identifying projects that may be eligible for funding per ARPA final rules.
- Interpret and communicate administrative regulations and policies to staff within the Tribe and external agencies.
- Assist in coordinating and preparing monthly forecasting and annual budget processes.
- Other duties as assigned.
- Bachelor's degree in related field required.
- Experience with Office of Management and Budget's Uniform Grant Guidance and Single Audit Act requirements\.
- Three or more years grant development, grant management, and grant planning.
- Knowledge of Interim Final Rules and other guidance released by the U.S. Treasury and other applicable sources related to ARPA funds.
- A combination of education and experience that demonstrates the ability to perform the essential functions may substitute for the degree requirement.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to maintain accurate records and attention to detail.
- Ability to communicate clearly and effectively, verbally and in writing.
- Ability to maintain confidential information.
Conditions of Employment
- Must be able to pass pre-employment drug and alcohol testing.
- Must pass background check.
Work generally takes place in an office environment within a controlled atmosphere building. Noise levels are typically low to moderate. Remote work available.
Tribal Preference Policy
The Snoqualmie Indian Tribe follows the Tribal Hiring Preference as outlined in tribal policies, which allows hiring preference to qualified individuals that are enrolled in a federally recognized Indian tribe.
- Salary will be determined based on experience, starting at $32.55 per hour.
- Competitive medical, dental, life and disability insurance benefits effective first of the following month from hire date.
- 401k retirement plan with employer matching contributions after 90 days employment.
- Generous paid holidays, vacation, and sick leave.
- This is an hourly position and employment is at-will.