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Bloomington, Indiana Indiana University
Department

CAPITAL PLANNING & FACILITIES (UA-VPAD-IUBLA)

Department Information

The Capital Planning & Facilities (CPF) division of Indiana University has an exciting leadership opportunity for a director of budget and finance.

CPF works to ensure that all IU campuses are beautiful, functional, and sustainable by supporting excellence in teaching, learning, research, and community engagement across the entire university. This position is part of the Support Resources unit which provides financial analysis, budget oversight, compliance support, procurement and construction contract management, bidding, supplier relationships and transactional processing for all units within the CPF division.

At CPF, we believe diversity, equity, and inclusion are inseparable from our mission to create campuses and communities that keep our faculty, staff and students feeling safe, supported and included. CPF Cares about each individual and the unique background and capabilities they bring to our team. It is through these diverse experiences and perspectives that we will thrive in the future as a team that actively represents Indiana University's commitment to diversity and equity.

Job Summary
  • Directs the daily and long-term financial and/or administrative operations of multiple university units or an unusually large multifaceted academic, research, and teaching department within a school or college.
  • Responsible for accuracy, timelines, and the general integrity of the Financial Administration family, and fiscal, policy, and internal control management.
  • Creates annual revenue and expenditure budget for a large school/college. Develops budgetary policies and procedures.
  • Develops models and provides recommendations to executive leadership for resource allocations and to enhance financial performance.
  • Develops and introduces growth strategies and identifies risks.
  • Monitors division and campus budgets and reports any significant deviations from approved budgets.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
  • Provides leadership and direction through other managers.
  • May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for unit(s) / campus.
Other department responsibilities:

Works with senior and executive leadership to support financial and procurement decisions and ensure alignment with overall missions, strategic goals, CPF directive and objectives. Oversees and directs financial activities including compliance, reporting, budgeting, receiving, and billing. Provides financial and procurement oversight for all construction projects, all campus state and student Repair and Rehabilitation Fee Revenue accounts, Bloomington Facility Operations, and IU Real Estate.

Evaluates new initiatives for compliance to financial policies, establishment of efficient procedures, and financial impact. Oversees the establishment of all rates for Facilities Operations, Construction and Real Estate. Works in conjunction with other university and CPF staff to evaluate budget and financial processes and procedures, recommends changes to ensure accuracy, timeliness, and compliance to state and federal regulations related to CPF financial activities, University policies and guidelines, and departmental goals and objectives. Consults with senior CPF leaders and team leads in planning and execution of capital projects. Prepares and analyzes financial reports to guide planning for annual Capital Finance account budget.

Responsible for supporting the procurement function related to capital projects, construction, renovations and facility operations projects systemwide in CPF. Provides strategic direction to CPF staff and leadership and ensures compliance with contracts, university policies, and federal, state and other laws and regulations. Routinely consults, discusses and evaluates current and future procurement needs with CPF stakeholders and provide guidance related to procurement types (ie: public, CMC, invitational, joc, etc). Manages key stakeholder relationships by coordinating complex and critical implementations and service delivery for strategically sourced categories, services or suppliers.

Provides functional leadership and oversight for all Capital Finance, Operational Finance and Procurement Services staff. Works with university financial systems to analyze and develop new procedures for new releases, provides input on operational objectives and systems enhancements, performs testing and feedback on new system releases and supports strong Business Intelligence functions.

Acts as the campus and university representative in financial discussions as assigned with UA administrative offices including, but not limited to, quarterly reviews and rate setting. Works with CPF Staff, campus fiscal units and university fiscal units to ensure compliance to policy and our common goals. Leads team on collaborative efforts with capital assets and university accounting to ensure the integrity of the university's financial statements.

Qualifications

EDUCATION

Required
  • Bachelor's degree in finance, business, or a related field.
Preferred
  • Master's degree and/or CPA.
WORK EXPERIENCE

Required
  • Five years of related functional experience.
  • Three years of management experience in a related field.
Combinations of related education and experience may be considered.

SKILLS
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrated time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Excellent organizational skills.
  • Excellent collaboration and team building skills.
  • Effectively coaches and delivers constructive feedback.
  • Instills commitment to organizational goals.
  • Demonstrates excellent judgment and decision making skills.
  • Effective conflict management skills.
  • Builds and manages effective teams.
  • Effective leadership skills.
  • Ability to represent the company with external constituents.
  • Ability to drive multiple projects to successful completion.
  • Experience using large scale financial platforms in and/or for a variety of financial operations.
  • Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
  • Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
  • Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
  • Ability to mine data from multiple sources and integrate into usable formats.
  • Ability to clearly present material and make it accessible to a variety of audiences.
  • Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
  • Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
  • Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships.
  • Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.
Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana or Indianapolis, Indiana

Job Classification

Career Level: Strategic

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment. To learn more about this requirement, view our..... click apply for full job details