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Saint Petersburg, Florida University of Virginia

The University of Virginia seeks to hire a highly motivated and innovative event planner to join the Strategic Events team within Donor Relations in University Advancement. The Donor Relations department is focused on building and sustaining lifelong relationships - encouraging people and organizations to get involved, stay informed, and invest in UVA. This position is an integral part of the team managing exciting, high-profile events for the University's executive leadership, top donors, and partners in the Advancement Community.

The Assistant Director of Strategic Events reports to the Associate Director of Strategic Events and works in collaboration with University Advancement, the Office of the President, and colleagues across Grounds to develop, plan, and execute a variety of events to cultivate, recognize, educate, and steward donors, prospects, and alumni of the University. The Assistant Director is responsible for brainstorming potential events, creating communications strategies and content, negotiating contracts and bids for services with vendors, and planning and executing all logistics associated with events. The Assistant Director will also prepare formal briefing materials for University leaders and will assist team members with stewardship and other events-related work as needed.

Required skills:

  • Bachelor's degree with at least one year of experience planning and executing events

  • Strong attention to detail and a high standard of excellence

  • Capacity to plan and execute all logistical aspects of events

  • Ability to interact appropriately with executive level administrators, government officials, donors, prospects, alumni, and advancement staff

  • Aptitude for exercising independent judgement and proactive critical thinking

  • Exceptional written, verbal, and interpersonal communication skills

  • Excellent client service skills

  • Ability to be flexible when confronted with a multitude of changing priorities

  • Ability to work in an environment with clearly defined processes and procedures

  • Ability to work in a team environment where a project's success is determined by both the individual and team's efforts

  • Understanding of protocol, discretion, and confidentiality

  • Proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred skills:

  • Three years of work experience planning and executing events

  • At least one year of managerial experience, ideally in higher education or nonprofit organization.

  • Experience managing multiple concurrent projects

  • Experience with a Customer Relationship Management (CRM) system

  • Experience with graphic design software, such as Adobe Photoshop, Illustrator, InDesign, among others.

Physical demands:

Involves stretches of time standing and moving at events, and the ability to move event materials as needed (~20 lbs).

Some evening and weekend hours are required with this position. This is primarily a sedentary job involving extensive use of desktop computers. The job does require the ability to travel to attend meetings, events, and programs hosted by Donor Relations and other departments within University Advancement.

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

UVA Advancement offers a flexible and hybrid workplace. This position is based in Charlottesville, VA. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by manager, some positions may be required to work intermittently in a shared office space.

This position will remain open until filled. This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $50,000 - $60,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at .

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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