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Annandale, Virginia Northern Virginia Community College

Role Title Admin and Office Spec II Role Code 19012-FP FLSA Non-Exempt Pay Band 02 Working Title Administrative Assistant Position Number 280W1372 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $16/hr Emergency/Essential Personnel Yes EEO Category F-Office & Clerical Full Time or Part Time Part Time Does this position have telework options? No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Varies Sensitive Position No Job Description

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports

General Description:
The Office of Facilities Planning and Support Services is committed to providing excellent customer service to faculty, staff, students and visitors of NOVA.

Facilities Planning & Support Services Consists of:

Operations - Provides all campus Buildings and Grounds activities and encompasses maintenance work - grounds work, landscape work and the processing of work orders.
Planning and Projects - Manages project requests and is responsible for planning and providing project management services.
Transportation - Manages the College motor pool, which includes a small fleet of vehicles available for use by college employees for work-required travel.

The Administrative Assistant / Scanning position will provide document management support to the office.
Duties and Tasks: Job duties included but are not limited to: scanning and filing of record documents. Coordination and gathering of data for input to department reports and assist with records archives.

Other duties might include administrative support for Managerial and Administrative Staff.
Essential Functions: Document Management and Administrative Support Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications

Required KSAs:

Proficiency with Microsoft Office Suite, use of PC's and peripherals such as scanners, printers, poratable storage devices.
Ability to perform data entry, compose written documents and scan documents.
Ability to analyze and interpret data;
Ability to manage multiple priorities while meeting deadlines and providing excellent customer service;
Ability to be an effective team contributor;
Excellent communications skills both oral and written;
Ability to follow directions, handle multiple priorities and meet established deadlines.
High initiative, positive attitude and attention to detail are essential.
Minimum Qualifications:
High School diploma or equivalent.
Prior administrative support or customer service experience.
Valid driver's license. Preferred Qualifications

Previous administrative experience supporting management and staff;
Associate degree or equivalent combination of education, training, and experience;
Experience in a college or a state agency. Operation of a State Vehicle No Supervises Employees No Required Travel

Travel between campus may be required

Posting Number WGE_282P Recruitment Type Public Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/02/2021 Job Close Date 06/16/2021 Open Until Filled No Agency Website Contact Name Email Phone Number Special Instructions to Applicants Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting



Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma or the equivalent?
    • yes
    • no
  2. * Do you have experience providing administrative support or working in customer service?
    • No
    • Yes
  3. * Do you have a valid Driver's License?
    • Yes
    • No
  4. * Do you have experience providing support to management and staff?
    • Yes
    • No
  5. * Do you have an Associate's degree or equivalent combination of education, training, and experience?
    • Yes
    • No
  6. * Do you have previous experience working within a college/higher education setting or state agency?
    • Yes
    • No
  7. * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
    • Yes
    • No


Applicant Documents

Required Documents

  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Unofficial Transcripts
  3. Other Document
  4. Certificate