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Irvine, California Lennar Homes
Overview

Administrative Assistant for the Project Management team. Requires the ability to prioritize and problem-solve. Must be able to handle multiple tasks while meeting simultaneous deadlines.M ay assist various managers in Division with administrative support.



Responsibilities

  • Requires computer proficiency in various software programs for typing reports, business letters, memorandums, presentations, and other correspondence in an accurate and timely manner. Includes some composing and/or transcribing of correspondence.
  • Assist in the preparation and processing of vendor contracts, check requests, bonds, expense reports and invoices.
  • Organize and maintain a central filing system as well as working files for administrative matters and chronological correspondence.
  • Make photocopies, scan, and file documents as requested.
  • Assist with the coordination and set up meetings and luncheons.
  • Inventory, order and stock of departmental office supplies.
  • Arrange for the service and maintenance of all departmental office equipment as required.
  • Inventory and order stationery items and business cards as needed.
  • Assist with the compilation of Budget Review Packages, and run all necessary JDE Reports.
  • Perform all other duties as assigned.


Qualifications

  • Minimum three (3) yeasr of work experience in similar position preferred
  • High school diploma or GED required
  • Strong organizational / analytical skills
  • Maintain regular attendance and punctuality relative to daily work schedule is required
  • Ability to make decisions and exercise good judgment
  • Excellent interpersonal communication skills, verbal and written
  • Must poses basic skills in Microsoft Word & Excel; PowerPoint knowledge a plus
  • Typing 50 wpm
  • Must possess professional attitude to represent company in a positive manner
  • Follow directions from a supervisor
  • Interact well with co-workers
  • Understand and follow posted work rules and procedures
  • Valid Driver's License
  • Accept constructive feedback
  • Team player

PHYSICAL REQUIREMENTS:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less. Must be able to operate a computer keyboard, telephone, fax and copying equipment. May be required to operate a motor vehicle.

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Type

Regular Full-Time